When to Report your Hours
We process payments on the 1st and 15th of each month. While it is an excellent practice to enter hours immediately following a session, they must be submitted by midnight on the last day of the month and by midnight on the 14th in order for you to receive on-time payment.
Where to Report your Hours
You can report from our website, but a more reliable entrance point is https://inhometutorsnashville.com/homeworkcoach/. We recommend you bookmark this page.
Once You are Logged In
When you log in, you’ll normally ignore the menu and scroll down to Report your Hours.
- Select one client at a time.
- Click in the blank area of Date to bring up the date picker.
- Both the hours and minutes fields are mandatory.
- Click No Show if you’ve suffered a no show or very late cancellation and note that we will not pay more than one hour in such a circumstance, even if a two hour session had been scheduled. Please alert us to No Shows as soon as possible so we can follow up with the client.
- Write any comments in the Comment area. The comments are not seen by the parent but are a good way of keeping a record how coaching is going. We encourage you to document each session this way, it’s helpful to confirm you had a session if the parent ever questions your timesheet.
- Most coaches will not need the Summary section, because most coaches do not need to complete a monthly report. If we do request a monthly report for the parents, anything you enter in Summary will appear on the report.
- Report up to 6 sessions then Report Hours. You should get a Thank You message and an option to report more hours.
Look up your Hours
This menu option lets you see all hours in a given date range. If you need to edit the hours you’ll choose the Review and Edit Hours option.
Submit a Monthly Report
Coaches can ignore this option as well as the Review and Edit Monthly Report below it. We may introduce this feature as part of our service to clients at some point, but in general, we avoid paperwork for our tutors!
Review and Edit Hours for this Pay Period
Use this option to correct any inaccuracies in hours you’ve reported for this pay period, i.e. before we’ve paid you. For obvious reasons, we do not let you change hours once we’ve paid you and, probably, billed the parents. If you find errors in previous pay periods, please email us and we will make manual adjustments.
Print Lesson Record Sheet
This lets you print a record sheet with your name and the client’s pre-populated. Please always get a lesson sheet signed; it is so important in resolving billing disputes.
Improving Client Feedback
Another enhancement to our reporting system improves our collection of client feedback. Every time you report hours on our site, an email is generated that goes to the client. This allows the client to check the accuracy of your report before their bill arrives and also lets them provide immediate feedback if they want. In other words, the email invites them to click a link and provide online feedback. If they want you to see what they write they can click a box saying the information can be shared with you. Otherwise their comments remain private.
Questions or Comments? Let us know!
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